USA Employees Workflow through IT Systems (ADP, ICMS, IC etc.)

Applicants steps through IT Systems - ICIMS - ADP - IC etc.

Below is the data workflow of an applicant to BDS Connected Solutions from Applicant Tracking System to available in IC, Engage Center and BDSCS Email Address.

ICIMS to DW
1. Recruiting – enter applicant info
2. Onboarding – paperwork for getting started
  1. Post them - manual step
  2. Posting date is not hire date, hire date is separate
3. New Hires/Rehires - Report of Applicant info exported automatically from ICIMS and put into AWS folder
  1. Done every hour
  2. Process picks up file and pushed Data into Data Warehouse
DW to ADP
1. Done every hour
2. App uses ADP API to move data from DW to ADP
3. Multiple APIs
4. One process for new hires and another for rehires
Snowflake (DW) to AWS S3
1. 15 min after the hour – 24/7
2. Person data file created for IC
AWS S3 FTP’d to File services
1. 15 min after the hour right after previous step
File services to Employee Database
1. Hourly on the half hour – 24/7
2. Data ingested into DB from file
3. Employee Database to
  1. IC
    1. Right after Employee database ingestion following business rules
    2. Business email required
    3. Not Mag
  2. Engage Center
    1. Need to be in IC first to be available to push to Engage Center
    2. Every 20 min on the hour 24/7
    3. new users are checked to be moved to Engage
  3. Employee Database to Active Directory
    1. Adaxes runs every 2 hours
      1. Creating Accounts
        
        Starting at 12:00 AM to 6:30 PM pacific
        
        Adaxes runs every 2 hours
        
        Enabling account and sending logon information
        
        Process is running 24 hrs. per day
        
        Record needs to have a person email address for the BDSCS email address to be created
        
        Generated logon name must be 20 characters or fewer